Free Tool
Free U.S. Pay Stub Generator
Enter your details below, preview your pay stub, then download or email it. No account required.
Tip: use the description to show rate and hours, e.g. Regular Pay @ $15.00/hr x 20 hrs
Federal: use the IRS Withholding Estimator. FICA is 6.2% + 1.45% of wages.
Want automatic tax calculations?
BizStubs calculates federal tax, state tax, Social Security, and Medicare automatically. Starting at $14.99/mo, 14-day free trial.
About This Tool
Free U.S. pay stub generator
No account. No software. No cost. Create a professional pay stub in minutes and send it directly to your employee.
Run Payroll Free for 14 DaysHow to use this free pay stub generator
Fill in your company name and address, then your employee's name and address. Set the pay date, pay period start and end, then enter earnings and deductions. Click Preview Pay Stub to see the finished document, and download or email it from there.
Because this is a free tool, deductions are not calculated automatically. Social Security and Medicare are flat rates (6.2% and 1.45% of wages), so those are simple to compute yourself. For federal income tax, the IRS Tax Withholding Estimator can help you figure the right amount, and your state revenue agency's withholding tables cover state tax where applicable. For regular payroll, BizStubs calculates everything automatically.
What must be on a pay stub?
Requirements vary by state, and not every state requires a pay stub at all, but a well-formed pay stub generally includes:
- Employer name and address
- Employee name
- Pay period start and end dates and pay date
- Gross earnings for the period, with earnings broken down by type
- All deductions itemized: federal income tax, state income tax, Social Security, and Medicare
- Net pay (gross earnings minus total deductions)
- Year-to-date totals for earnings and deductions
Works for all 50 states
This free generator works for all 50 states and the District of Columbia, including states with no state income tax.
Hourly pay stubs: showing rate and hours
For hourly employees, use the description field to show the calculation clearly. For example: Regular Pay @ $18.00/hr x 40 hrs. This is not required by law but is best practice and helps employees verify their pay. The gross amount goes in the period field.
FAQ
Common questions about pay stubs
Need deductions calculated automatically? BizStubs handles federal tax, state tax, Social Security, and Medicare for you.
Start Free TrialYes. The BizStubs free pay stub generator is completely free to use with no account required. You can create, preview, download, and email pay stubs at no cost. If you want automatic tax calculations, unlimited pay stubs, and year-end W-2s, a BizStubs subscription starts at $14.99/month.
It depends on the state. Many states require employers to provide employees with a statement of wages on every pay day; others have no such requirement or leave it to employer discretion. Check your state's labor department for the specific rule where you operate.
For federal income tax, the IRS Tax Withholding Estimator at irs.gov can help you figure the right amount based on the employee's W-4. For state tax, check your state revenue agency's withholding tables. Social Security and Medicare are simple flat rates: 6.2% and 1.45% of wages. Enter these amounts manually in the free generator.
Yes. After previewing your pay stub, click "Email this Stub", enter the employee's email address, and optionally CC yourself. The stub is sent as a PDF.
Yes. For hourly employees, enter the gross pay (hours x rate) in the earnings amount field. Use the description to show the calculation clearly, for example "Regular Pay @ $18.00/hr x 40 hrs". You calculate the deductions and enter them manually.
Gross pay is the total amount the employee earned before any deductions. Net pay is what they actually receive after federal tax, state tax, Social Security, and Medicare are deducted. The pay stub shows both, plus each deduction itemized.
Yes, for all 50 states and the District of Columbia, including states with no state income tax. The BizStubs free generator produces a compliant pay stub wherever you operate.
The IRS Tax Withholding Estimator, available free at irs.gov, helps figure the right federal income tax withholding based on an employee's W-4 and pay. Note that it's a withholding calculator only, not a pay stub generator. It doesn't produce the employer name, employee information, earnings breakdown, or net pay required on a pay stub. You still need a separate tool like this one to produce the actual stub.
Want More?
Automatic tax calculations, stored stubs, year-end W-2s
BizStubs calculates federal tax, state tax, Social Security, and Medicare automatically using current IRS and state tables. Every pay stub is saved online, emailed to employees automatically, and your W-2s are ready at year-end. Starting at $14.99/month with a free 14-day trial.